Bureau

Monitor your clients receipting remotely in real time - boost your bureau's productivity.

Nexion is a digital receipt book, designed to simplify the complex task of remotely managing multiple practices. Because Nexion automatically reconciles the accounts settled at a practice, as well as those paid directly into its bank, you’ll always be up to date. In real-time, while saving time. No more waiting for statements from practice managers or doctors. What’s more, Nexion also gives you access to a virtual terminal, so you can process card payments on behalf of the practice. The integrated software is secure and smart. Nexion knows how.

The benefits at a glance:

• Simplify the process, with even your most complex clients: Our super-efficient software monitors the cashflow of every practice.

  Nexion makes managing your clients’ books easier by automatically receipting through a single system. You can monitor balances in real-time, any time, without needing to cross-reference or manually reconcile.

• Exponential efficiency: There’s no need to wait for bank statements; you’re in complete control.

  With Nexion, you can reconcile your client’s bank account with their billing system in just a click or two. No spreadsheets, no hanging around for documentation or confirmation. Every payment is automatically receipted and reflected.

• Trust and transparency: Inspire confidence in clients, with real-time reporting.

  Real-time reports can be generated on the balances in a given practice and its bank account – from any computer – on demand. Nexion also gives you access to a ‘virtual terminal’, so you can process credit card payments on a client’s behalf. Simple and secure.

• Save on paper and posting: Our automated software reduces courier costs.

  With Nexion, reports, statements, and receipts are all digitally captured. So there’s less need to rely on a paper trail.

• Proactive tools minimise debt: Reduce human error, and avoid having to chase late-payers.

  Nexion’s pre-authorisation option makes it possible for you to reserve funds on a credit card, for later collection. Our software also allows you to arrange debit orders, so patients can pay off accounts over an agreed time. Any refunds can be seamlessly issued – and can only be sent to the card that originally made payment.

• Optimize cash flow:  innovative additional tools to secure patient payments

  Nexion allows you to take card payments over the phone making outstanding debts simpler to collect.

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Here's how Nexion Simplifies your life:

RECEIPTING IN REAL TIME

Nexion automatically records and receipts all patient payments.

In medical practices, these payments invariably happen in two very different ways:

1. Accounts can be settled at the practice through cash, cheque, or credit card. Here, receipts are issued before the money is reflected in the bank account.
2. Deposits can be made directly into the bank account via EFT, a medical aid, or debt collection. In these cases, money is received before the receipts are issued.

Nexion’s solution makes monitoring these payments as easy as pushing a button. You can view real-time totals of what’s been posted to a client’s billing system, or what’s been deposited in their bank account, within any date range.

RECONCILIATION FOR NON-ACCOUNTANTS

Track what’s in a practice’s billing system and in their bank account.

Traditionally, reconciling payments hasn’t been a straightforward process. Receipted transactions don’t appear in a practice’s bank account straight away. And, conversely, money received in the bank account isn’t receipted immediately. The time difference between receiving and receipting leaves too much opportunity for error.

But Nexion is an electronic receipt book. It records everything in real-time, tracking each receipt date and deposit date. Receipted transactions can now be easily verified against the balance in a bank account. Similarly, funds deposited into the bank account can be checked on the practice’s billing system.

This way, discrepancies can be instantaneously identified using Nexion reports (in real-time, or across a given date range).

1. Receipt Submission Reports: your electronic receipt book that should reflect and match the billing system totals.
2. Bank Account Recon Reports, for monies paid directly into the practice’s bank account (stop orders, medical aid, EFT, and debt collection). These should reflect and match the bank statements.
3. Current Till Content shows what should be in the till at any time.
4. Cash Deposit History electronically captures every cash or cheque deposit, and should reflect and match deposit records within the bank account.

While the software may often track complex transactions, the user experience is always a simple one. 

OPTIMISING CASHFLOW

Patients will now have additional options for settling their accounts.

1. Debit orders can be arranged, so patients or clients to can pay off accounts over an agreed time.
2. Pre-authorisation is possible for selected transactions, allowing funds to be reserved on a credit card for later collection.
3. Card payments can be done over the phone
4. Accept store cards used by Edgars or RCS not just bank issued cards like MC Visa Amercan express and Diners

Nexion has been designed to seamlessly integrate into your work environment, whatever your business model. A comparatively small investment will save you hours of time.

Interested? We’ll contact you.

‘This tech works. We’re now not only running a more profitable operation, we’re also adding enormous value to our clients.’ – Bureau Chief, JHB

Contact us to see how Nexion could fit in with how you work.

Nexion has been designed to seamlessly integrate into your work environment, whatever your role.