Practice Manager

Smart, automated receipting and paperless reconciliation - Meet your new Office Assistant.

Nexion’s digital receipt book makes managing a practice that much easier. It’s simple, secure and saves time – no matter how you receive patient payments. Multiple doctors in a single practice? No problem. Nexion’s integrated software sorts that out, too. You’ll be able to automatically reconcile the accounts settled on site, as well as those paid directly into the bank. Then check the numbers anytime with a click of a mouse – even from home – and free up time for other things. Nexion knows how.

The benefits at a glance:

• No more manual receipting: Your valuable time can now be better spent.

  Nexion eliminates multiple manual tasks by automatically receipting through a single system. Things like unidentified EFTs and lump-sum medical aid payments can be instantly and effortlessly decoded. So you and your staff won’t be duplicating any processes.

• Cashflow reports with one click: Balance your practice billing system easily and efficiently.

  Forget all those manual spreadsheets! Nexion can integrate into any existing billing system, generating automatic transaction updates. Reports can be created quickly, so any discrepancies can be identified in an instant.

• Reconcile payments without the headache: You can trust your new electronic receipt book.

  Nexion records all payments in real-time, tracking receipt and deposit dates. Reports are then automatically generated on the balances in the practice and its bank account. These reports can also be requested at any time, across any date range. You don’t even have to be in the office to check up on things.

• The reassurance of checks and balances: Minimise human error and third-party mistakes.

  Because Nexion’s software automatically tracks payments into the practice, you’re always in control. Any refund you may need to make, for example, is comprehensively referenced. As for patient receipts, Nexion’s are totally secure – they can’t be edited or changed.

• Multiple doctors, one point of reference: All payments can now go through a single software system.

  Tracking the payments to different doctors working in one practice can take up time. You also need to remember which card machine to swipe! But not with Nexion. Payments are simply receipted per patient, per doctor. Bliss.

• Optimize cash flow:  innovative additional tools to secure patient payments

  Nexion allows you to pre-authorise selected transactions so you can reserve funds on a client’s card for later collection.

• Proactive tools minimise debt: Reduce human error, and avoid having to chase late-payers.

  Nexion’s pre-authorisation option makes it possible for you to reserve funds on a credit card, for later collection. Our software also allows you to arrange debit orders, so patients can pay off accounts over an agreed time. Any refunds can be seamlessly issued – and can only be sent to the card that originally made payment.

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Here's how Nexion Simplifies your life:

RECEIPTING IN REAL TIME

Nexion automatically records and receipts all patient payments.

In medical practices, these payments invariably happen in two very different ways:

1. Accounts can be settled at your practice through cash, cheque, or credit card. Here, receipts are issued before the money is reflected in the bank account.
2. Deposits can be made directly into the bank account via EFT, a medical aid, or debt collection. In these cases, money is received before the receipts are issued.

Nexion’s solution makes monitoring these payments as easy as pushing a button. You can view real-time totals of what’s been posted to your billing system, or what’s been deposited in your bank account, within any date range. Also in real-time: know exactly what should be in your till – wherever you are, whenever you need to.

RECONCILIATION FOR NON-ACCOUNTANTS

Track what’s in your practice billing system and in your bank account.

Traditionally, reconciling payments hasn’t been a straightforward process. Receipted transactions don’t appear in your bank account straight away. And, conversely, money received in your bank account isn’t receipted immediately. The time difference between receiving and receipting leaves too much opportunity for error.

But Nexion is your electronic receipt book. It records everything in real-time, transparently tracking each receipt date and deposit date. Receipted transactions can now be easily verified against the balance in the bank account. Similarly, funds deposited into the bank account can be checked on your practice billing system.

This way, discrepancies can be instantaneously identified using Nexion reports (in real-time, or across a given date range).

1. Receipt Submission Reports: your electronic receipt book that should reflect and match the totals on your billing system.
2. Bank Account Recon Reports, for monies paid directly into the practice’s bank account (stop orders, medical aid, EFT, and debt collection). These should reflect and match your bank statement.
3. Current Till Content shows what should be in the till at any time.
4. Cash Deposit History electronically captures every cash or cheque deposit, and should reflect and match your deposit records in your bank account.

While the software may often track complex transactions, the user experience is always a simple one. Happiness!

OPTIMISING CASHFLOW

Nexion also provides practical tools to optimise cashflow. You’ll be able to give your patients additional options for settling their accounts.

1. Arrange debit orders with your patients or clients to pay off accounts over an agreed time.
2. Get pre-authorisation for selected transactions, allowing you to reserve funds on a client’s card for later collection.
3. Arrange card payments over the phone
4. Accept store cards used by Edgars or RCS not just bank issued cards like MC Visa Amercan express and Diners

Nexion’s card interface will replace any existing credit card machines you may currently have (all major cards are accepted). That’s particularly useful in practices with more than one doctor – no need for multiple devices.

Nexion has been designed to seamlessly integrate into your work environment, whatever your business model.

A comparatively small investment will save you hours of time.

Interested? We’ll contact you.

'I spend most of my day juggling! So I’m happy to know that Nexion is taking care of the checks and balances.’ – Practice Manager, Cape Town

Contact us to see how Nexion could fit in with how you work.

Nexion has been designed to seamlessly integrate into your work environment, whatever your role.